EstimaCore Solutions

PRIVACY NOTICE FOR QUANTITY TAKEOFF SERVICES

Estimacore Solutions Ltd

1. Who we are

Estimacore Solutions Ltd is a UK-registered company providing quantity takeoff and construction estimating services to clients in the UK and internationally.

This Privacy Notice applies only to Quantity Takeoff and BOQ services and does not apply to Energy Performance Certificate (EPC) or retrofit assessment services, which are governed by separate privacy notices.

2. What data we collect

When you submit an enquiry or upload files for quantity takeoff services, we may collect:

  • Name

  • Company name (if applicable)

  • Email address

  • Telephone number

  • Trade or project type

  • Construction drawings, plans, BOQs, specifications, and related files

  • Project-related messages or instructions

3. Why we collect your data

We collect and process your data to:

  • Review drawings and project information

  • Prepare quantity takeoffs, BOQs, or cost plans

  • Communicate with you regarding pricing, scope, and delivery

  • Deliver the requested estimating services

  • Maintain business records

4. Lawful basis for processing

Under UK GDPR, we process personal data under the following lawful bases:

  1. Contract – where processing is necessary to provide requested services

  2. Legitimate interests – to respond to enquiries and manage estimating services

5. Data sharing

Your data may be shared only where necessary with:

  • Internal estimators or subcontracted estimators working on your project

  • Secure cloud storage or estimating software providers

  • We do not sell your personal data and do not share data with EPC registers, accreditation bodies, or government schemes in relation to quantity takeoff services.

6. Data retention

Project data and files are retained for up to 24 months after completion unless a longer period is required for contractual, legal, or accounting purposes.

You may request earlier deletion where legally permissible.

7. Your rights

You have the right to:

  • Access your personal data

  • Request correction of inaccurate data

  • Request deletion (subject to legal limits)

  • Object to processing

  • Lodge a complaint with the Information Commissioner’s Office (ICO)

8. Marketing

You will only receive marketing communications about quantity takeoff services if you explicitly opt in.

You may withdraw consent at any time.

9. Contact details

For data protection queries related to quantity takeoff services:

EPC Form (Whole website)